Recruitment companies are of tremendous importance to both job seekers and businesses, as they are responsible for establishing a relationship between them. The dream of many recruiters is to build better relationships and run their operations more successfully.
There are software providers catering to the recruitment industry and helping recruiters achieve their goals. These platforms are of great assistance to recruiters, tracking every step of the hiring process.
Make sure to learn more about these systems.
Job management
Job management is the essence of the tracking process for recruiting agencies, as they’re able to see where their candidates are at a given moment. Most recruiters use card and list views of jobs, the latter of which is completely customizable.
For example, the list view offers some helpful widgets, which show the exact candidate number at every stage of the process, job board applicants, long-listed and shortlisted people. Find out how recruiters select and interview applicants during the pandemic.
Recruiting consultants are allowed to perform actions like sending resumes and arranging second interviews while knowing the records undergo automatic updates. These consultants can shortlist candidates, send resumes to clients, conduct interviews, handle offers and rejections while continuously updating the job record.
Sending resumes
Sending CVs is an indispensable aspect of the recruitment process and a key focus in the tracking process. Recruiting specialists to support not just document but also video resumes, which proves their flexibility to adapt to the applicants’ needs.
Moreover, recruiters easily make a distinction between original and agency resumes. The former is sent by job seekers, whereas the latter is usually reformatted by recruiting consultants to gain a branded appearance. With just a couple of clicks, an original resume can be reformatted in different designs and prepared for sending, either in Word or PDF version.
Searching for candidates
Candidate search is a crucial aspect of any tracking system, referring to finding candidates who already have active jobs or simply scanning a database. These searches should use numerous individual filters, such as profiling, skills, availability, salary, address, contact, etc. The more filters, the better.
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Recruiters sort out the results and view them in various formats, ranging from traditional lists to geographical maps. These maps show the location of every applicant related to a client or a job.
Recruiters can easily identify duplicate records by coming across matching email addresses, phone numbers, and names.
Skills profiling
Skills profiling is vital for categorizing candidates based on their skillsets, such as their expertise level, education, willingness to move to another location, etc. Some recruiters rely on auto-skill coding to assess the resumes coming into the tracking system.
This tool assigns specific skills to candidates by identifying special words and phrases in their CVs. The skill profiling tool provides productive and targeted searches, which facilitate the work of recruiters.
Applicant prospecting
Candidate prospecting is another important aspect in the recruitment process, referring to the action of driving new opportunities instead of just waiting on businesses to make requests. Nowadays, temporary recruitment is on the rise. Hence, recruiters must be absolutely sure of their choice of applicants for upcoming positions.
Applicant prospecting provides numerous benefits for everyone involved in the recruitment process. The introduction of an applicant tracking system for recruiting agencies has proven beneficial for recruiters. For instance, the loyalty of job seekers is boosted, as recruiting specialists to take their future plans into consideration. Revenue is continuously increasing due to the proactivity of recruiters in generating assignments.
Business development is also a major benefit, as recruiting specialists might motivate clients to commence projects based on the availability of their applicants. This tool allows recruiters to shortlist clients who might be suitable for certain candidates.
Interviewing
Interviewing is a must in every recruitment process in order for it to be successful. Tracking systems can schedule face-to-face, one-way, and two-way video interviews. The video interview feature offers an unlimited number of interview questions. Interviews can be arranged with a few clicks for single and multiple candidates.
Recruiters can send multiple requests for interviews from one screen, along with useful attachments like interviewees’ CVs or interview tips. Consultants track each phase of the interview process to assess the probability of placement, which gets higher in each phase.
LinkedIn integration
The recruitment industry has started to use LinkedIn as an important resource for interaction between businesses and job seekers. Tracking systems provide two integrations with LinkedIn, such as the LinkedIn X-Ray search and the LinkedIn Chrome Extension. The former offers users access to the entire database on this network, while the latter allows users to view individuals in the sidebar.
In conclusion
The aim of recruiting agents is to match the best job seekers with companies looking for talent!